Organizational Skills - Importance, Techniques, & Tips to Improve

Organizational Skills - Importance, Techniques, & Tips to Improve

Written By : PhD. Moataz Kordi

2022-08-24 17:41:33

Table of Content

What are organizational Skills & Why are thay so Crucial? 

Organizational skills are significantly impacting your personal and professional life more than you think. Don’t believe me? Fair enough.  

Notice your productivity when you’re working at a place with too many piles of papers, leftovers of yesterday’s pizza, or tons of dossiers, how fast is your pace?  

Many studies show that the subconscious mind can’t excel fast enough as it perceives too many details, so the high distraction level affects the speed of producing tasks and doubles the stress on you.  

Don’t worry! We’re here to break down how to improve organizational skills down for you step by step. 

4 Tips  to Improve your Organizational Skills 

1- Remove The Clutter for Better Productivity 

Before you complete reading this article, look at your desk, does it look like it's been hit by a cyclone or an earthquake? 

Now look at the desktop in your computer or smartphone, does it look messy? 

Sometimes we feel overwhelmed about taking the task of removing our clutter and tend to make excuses not to do it. Most of us claim that we don’t have the time, or that there is too much to do at once.  

But if you look a little deeper, you’d find how important is to remove the clutter for getting better results, faster performance and less stress.  

Follow the below styles for better results:  

  • Decide on how you can get started 
  • Set a ‘cleaning task on your calendar’ 
  • Stick with your plan until the job is complete 
  • Don’t let the same excuses hinder your organizational process 

2- Building The Habit of Organizational Skills Training 

The importance of organizational skills extends to cover professional performance. Hence, organizing your tasks plays a key role in increasing the productivity level and assists in managing projects in a better way.  

Not to mention that memory performance will be enhanced accordingly when acquiring the habit of organizational skills.  

Indeed, such skills are not acquired overnight, but rather they need lots of hard work and practice.  

But believe me with a little guidance and the usage of the right tools, anyone can learn how to stop hunting for missing things in messy places and become a better-organized person. 

3- Give Your Computer a Cleanse 

Clutter can appear in many different forms on your computer, unread emails, unneeded applications on smartphones as well as any device that contains data. Here are two primary steps you need to consider. 

  • Elimination Step: 

Consider organizing or clearing out files from your desktop screen. Delete the items you don’t need anymore or the multiple copies of your downloaded documents. Clear your trash bin on your device can also help in speeding up your laptop. 

  • Segmentation Step: 

Filing or segmenting your files will reduce the hassle on your desktop. Defragmenting your drive or getting rid of applications and programs you no longer use. 

4- Declutter Your Saved Files  

Are you among those people who exclaim “I have to keep [this] because I might need it later!” If yes, then you may never get back to them. 

In fact, we can throw away half - or maybe more - of our saved documents or items without feeling a sense of regret.  

Now ask yourself the below questions: 

  • Am I going to use such items soon? 
  • When was the last time I needed this? 
  • Can I live without this? 

The decision to keep everything can drive us to take unneeded choices with the organization and contributes to more clutter. We can break that kind of negative thinking by examining what we are holding on to while realizing that the ‘what if I needed those items later’ style won’t get us anywhere. 

So now, get rid of anything that doesn’t have a clear purpose. Once you have removed the items you don’t need, you are no longer wasting time on useless clutter, but are developing better organizing skills for what you have.