PMO Tools Implementation

PMO Tools Implementation

Written By : Bakkah

30 Jan 2020

The Portfolio, Program or Project Management Office (PMO) tool is a necessity for any organization. Organizations are keen to select the right tool that matches the scale and complexity it has. They also vary from using different technologies or mixing between tools to have stable portfolio, program, and project performance. With the variety of offerings today, there are cloud based, on-premise or a hybrid. There are tools that support local language, flexibility of calendar to suit the holidays/ weekends/ etc. and other features to localize the tool. Many organizations stumble upon the choice of making the right call for a PMO solution to bring successful implementation and usage across partial or the entire user base of an organization. The choices that are made may be influenced by the offerings of the products, which may offer:

  • Usability
  • Scalability
  • Cost effectiveness
  • Ease of Implementation

So, when the question arises on how to choose the right PMO tool, we should fall back on guidelines that have been derived from the experience. There are no rules or formulas for choosing the right PMO system, but a set of guidelines could help seekers make the right choice. The right choice can be an expensive proposition if the call goes the wrong way. At Bakkah, we help organizations to select and implement best-fit solutions tailored to suit the current and future needs with some or all of the following key features: Portfolios/Programs/Projects Management: Establish a centralized portfolios / programs / projects. Achieve visibility into portfolios / programs / projects and resources to enable governance and improve execution. Ideation Management: Enable the ability to capture new ideas and initiatives. Manage work demand through scoring and prioritization of the requests that bring the most value. Prioritization Alignment: Prioritize work to align with the business and create more value. Align programs/projects to meet business goals via a top-down approach for scoring and prioritizing work. Resource Management: Know that the right resources are utilized on the right programs/projects. Improve on-time program/project delivery and view resources by role or skill-set and availability to analyze utilization and productivity. Time & Cost Tracking: Track hours and costs for work. Drive accountability and performance by knowing who is working on what. Promote adoption with user-friendly mobile access. Manage forecasts, budgets and expenses, track plans vs. actual to catch opportunities for charge-backs and savings.   Team Collaboration: Manage tasks in collaborative workspaces that bring teams together. Allow teams to interact and share documents/files in a convenient manner while allowing the organization to build its knowledge base. Knowledge Base: Allow the organization to capture and control all programs/projects documentation and deliverables, lessons learned, satisfaction surveys, supplier and customers rating, etc. Cloud-Based or On-Premise Tool PMO Tool must suit the organizational requirements of hosting the solution on premise or on a datacenter within the country or anywhere globally, verifying that top standards are applied for security, availability, processing integrity, confidentiality and privacy.   We at Bakkah have the necessary expertise to help clients choose the right tool with right features and customizations to fit the business needs. The key benefits of PMO tools are:

  • Increase work productivity and efficiency.
  • Improve quality, results and minimize errors.
  • Increase consistency and accuracy of outputs.
  • Reduce costs and expenses.
  • Reduce operation time significantly.
  • Enforce governance and transparency.
  • Improve projects and programs monitoring and controlling.

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